As an administrative assistant, your resume is your first impression to potential employers. It’s important to make sure your resume stands out from the rest. In this guide, we’ll provide you with tips and examples to help you craft a winning administrative assistant resume that will land you interviews in various industries.
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How to Write Administrative Assistant Resume That Stands Out?
When writing your administrative assistant resume, it’s important to keep in mind the specific skills and qualifications that employers are looking for. Here are some tips to help you create a standout resume:
- Highlight your organizational skills: Administrative assistants are responsible for managing schedules, coordinating meetings, and keeping track of important documents. Make sure to highlight your organizational skills and experience in these areas.
- Showcase your communication skills: As an administrative assistant, you’ll be communicating with clients, coworkers, and managers on a daily basis. Make sure to highlight your communication skills, including your ability to write professional emails and speak clearly on the phone.
- Emphasize your attention to detail: Administrative assistants are responsible for a variety of tasks, including data entry, proofreading, and editing. Make sure to emphasize your attention to detail and accuracy in your resume.
- Include relevant software skills: Many administrative assistant positions require proficiency in software such as Microsoft Office, Google Suite, and QuickBooks. Make sure to include any relevant software skills in your resume.
- Show your ability to multitask: Administrative assistants are often responsible for juggling multiple tasks at once. Make sure to highlight your ability to multitask and prioritize tasks in your resume.
By following these tips and tailoring your resume to the specific job you’re applying for, you’ll be able to create a standout administrative assistant resume that will catch the attention of potential employers.
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What Recruiters Consider in Administrative Assistant Resume?
Recruiters receive hundreds of resumes for a single job opening, and they spend only a few seconds scanning each one. Therefore, it is essential to make your administrative assistant resume stand out from the rest. Here are some of the things that recruiters consider when reviewing administrative assistant resumes:
1. Relevant Experience: Recruiters look for candidates who have relevant experience in administrative support roles. They want to see if you have worked in a similar position before and if you have the necessary skills to perform the job.
2. Skills: Recruiters also look for specific skills that are required for the job, such as proficiency in Microsoft Office, excellent communication skills, and attention to detail. Make sure to highlight these skills in your resume.
3. Education: While a degree is not always required for an administrative assistant position, having a relevant degree or certification can give you an advantage over other candidates.
Key Elements to Include in Your Administrative Assistant Resume
When creating your administrative assistant resume, it is essential to include the following key elements:
- Objective: A clear and concise objective statement that highlights your career goals and how you can contribute to the company.
- Summary: A brief summary of your skills, experience, and achievements that are relevant to the job.
- Experience: A detailed list of your work experience, including job titles, dates of employment, and key responsibilities and achievements.
- Skills: A list of your relevant skills, including technical skills, soft skills, and language proficiency.
- Education: A list of your educational qualifications, including degrees, certifications, and relevant coursework.
- Awards and Achievements: Any awards or achievements that demonstrate your skills and abilities, such as employee of the month or outstanding performance awards.
- References: A list of professional references who can vouch for your skills and experience.
By including these key elements in your administrative assistant resume, you can increase your chances of getting noticed by recruiters and landing your dream job.
Administrative Assistant Resume Examples
If you’re looking for inspiration for your administrative assistant resume, you’ve come to the right place. In this article, we’ll share four different resume examples to help you craft a winning resume that showcases your skills and experience.
Administrative Assistant Chronological Resume Example – 1
John Doe
123 Main Street
Anytown, USA 12345
(123) 456-7890
Objective:
To obtain an administrative assistant position in a fast-paced environment where I can utilize my organizational and communication skills.
Experience:
Administrative Assistant
ABC Company
Anytown, USA
January 2018 – Present
- Managed calendars and scheduled appointments for executives
- Coordinated travel arrangements and prepared expense reports
- Answered and directed phone calls and emails
- Assisted with event planning and coordination
Administrative Assistant
XYZ Corporation
Anytown, USA
June 2015 – December 2017
- Provided administrative support to a team of 10 sales representatives
- Managed customer inquiries and complaints
- Prepared sales reports and presentations
- Assisted with inventory management and ordering supplies
Education:
Bachelor of Arts in Business Administration
Anytown University
Graduated May 2015
The chronological resume template is a popular choice for administrative assistants with a solid work history. This format highlights your work experience in reverse chronological order, starting with your most recent position. It’s a great way to showcase your career progression and demonstrate your skills and accomplishments over time. Use bullet points to highlight your key responsibilities and achievements in each role, and be sure to include any relevant education or certifications.
Administrative Assistant Chronological Resume Example – 2
John Doe
123 Main Street, Anytown, USA 12345
(123) 456-7890 | [email protected]
Objective:
To obtain an administrative assistant position in a fast-paced and dynamic environment where I can utilize my organizational and communication skills to contribute to the success of the company.
Experience:
Administrative Assistant
ABC Company, Anytown, USA
June 2018 – Present
- Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Answer and direct phone calls, emails, and other correspondence to appropriate parties.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Assist with event planning and coordination, including logistics, catering, and guest lists.
Office Assistant
XYZ Corporation, Anytown, USA
January 2016 – June 2018
- Provided administrative support to multiple departments, including data entry, filing, and document preparation.
- Managed office supplies and inventory, including ordering and restocking as needed.
- Assisted with event planning and coordination, including logistics, catering, and guest lists.
- Answered and directed phone calls, emails, and other correspondence to appropriate parties.
Education:
Bachelor of Arts in Business Administration
University of Anytown, USA
Graduated May 2015
The chronological resume template is a popular format for administrative assistant resumes. This template highlights the candidate’s work experience in reverse chronological order, starting with the most recent position. This format allows employers to quickly see the candidate’s career progression and experience. The template also includes an objective statement, which provides a brief summary of the candidate’s career goals and aspirations. Additionally, the template includes a section for education, which highlights the candidate’s academic background and qualifications. Overall, the chronological resume template is a great choice for candidates with a strong work history and clear career goals.
Administrative Assistant Functional Resume Example – 1
Summary:
- Experienced administrative assistant with over 5 years of experience in managing office operations and providing administrative support to executives.
- Proficient in Microsoft Office Suite, Google Suite, and QuickBooks.
- Skilled in managing calendars, scheduling appointments, and coordinating travel arrangements.
- Strong communication and interpersonal skills with the ability to work effectively in a team environment.
Professional Experience:
Administrative Assistant, XYZ Company
- Managed the CEO’s calendar and scheduled appointments, meetings, and travel arrangements.
- Coordinated with vendors and suppliers to ensure timely delivery of goods and services.
- Assisted in the preparation of reports, presentations, and other documents.
- Managed office supplies and inventory, and ensured that the office was well-stocked at all times.
Administrative Assistant, ABC Corporation
- Provided administrative support to the Vice President of Sales and Marketing.
- Managed the department’s budget and expenses, and prepared financial reports.
- Assisted in the planning and execution of marketing campaigns and events.
- Managed the department’s database and ensured that it was up-to-date and accurate.
Education:
- Bachelor’s Degree in Business Administration, XYZ University
This functional resume example highlights the candidate’s skills and experience in managing office operations and providing administrative support. The summary section provides a quick overview of the candidate’s qualifications, while the professional experience section details their work history and accomplishments. The education section highlights the candidate’s academic background. This format is ideal for candidates who have relevant experience but may not have a traditional career path or work history.
Administrative Assistant Functional Resume Example – 2
John Doe
123 Main Street, Anytown, USA 12345
(123) 456-7890 | [email protected]
Objective:
To obtain an administrative assistant position in a fast-paced environment where I can utilize my organizational and communication skills to support the team and contribute to the success of the company.
Summary:
- Over 5 years of experience as an administrative assistant in various industries
- Proficient in Microsoft Office Suite and Google Suite
- Excellent communication and interpersonal skills
- Strong organizational and time management skills
- Ability to work independently and as part of a team
Professional Experience:
Administrative Assistant, XYZ Company
Anytown, USA | January 2018 – Present
- Manage calendars, schedule appointments, and coordinate meetings for 3 executives
- Prepare and edit correspondence, reports, and presentations
- Organize and maintain electronic and paper files
- Assist with travel arrangements and expense reports
- Answer and direct phone calls and emails
Administrative Assistant, ABC Corporation
Anytown, USA | June 2015 – December 2017
- Provided administrative support to a team of 10 sales representatives
- Managed customer database and generated reports
- Assisted with event planning and coordination
- Processed orders and invoices
- Answered and directed phone calls and emails
Education:
Bachelor of Arts in Business Administration
University of Anytown | Anytown, USA | May 2015
This functional resume example highlights the candidate’s skills and experience in a clear and concise manner. The objective statement and summary provide a quick overview of the candidate’s qualifications, while the professional experience section showcases their relevant work history. The education section is included at the end to highlight the candidate’s academic background. This format is ideal for candidates who have gaps in their work history or are changing careers, as it emphasizes skills and accomplishments rather than chronological work experience.
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Administrative Assistant Combination Resume Example – 1
Firstname Lastname
123 Main Street, Anytown USA 12345
(123) 456-7890 | [email protected]
Objective: To obtain a challenging administrative assistant position in a dynamic organization where I can utilize my skills and experience to contribute to the success of the company.
Summary: Highly organized and detail-oriented administrative assistant with over 5 years of experience providing support to executives and teams. Proficient in Microsoft Office Suite and experienced in managing calendars, scheduling appointments, and coordinating travel arrangements. Skilled in handling confidential information and maintaining a professional demeanor in high-pressure situations.
Professional Experience:
Administrative Assistant
ABC Company, Anytown USA
June 2018 – Present
- Manage executive calendars and schedule appointments, meetings, and conference calls
- Coordinate travel arrangements, including flights, hotels, and ground transportation
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Handle confidential information with discretion and maintain a high level of professionalism
- Assist with special projects and events as needed
Administrative Assistant
XYZ Corporation, Anytown USA
January 2016 – May 2018
- Managed office supplies and inventory, including ordering and restocking as needed
- Answered and directed phone calls and emails to appropriate personnel
- Assisted with accounts payable and receivable, including invoicing and payment processing
- Coordinated meetings and events, including scheduling, catering, and logistics
- Provided general administrative support to executives and teams as needed
Education:
Bachelor of Arts in Business Administration
University of Anytown, Anytown USA
Graduated May 2015
This combination resume example showcases the candidate’s skills and experience in a clear and concise manner. The objective statement highlights the candidate’s career goals, while the summary section provides an overview of their qualifications. The professional experience section is organized in reverse chronological order, with bullet points that emphasize the candidate’s accomplishments and responsibilities. The education section is brief but includes relevant information about the candidate’s degree and graduation date. Overall, this resume template is effective for highlighting an administrative assistant’s skills and experience.
Administrative Assistant Combination Resume Example – 2
Firstname Lastname
123 Main Street, Anytown USA 12345
(123) 456-7890 | [email protected]
Summary
Experienced administrative assistant with over 5 years of experience in managing office operations, providing administrative support, and coordinating events. Proficient in Microsoft Office Suite and skilled in managing multiple tasks simultaneously. Seeking a challenging administrative assistant position in a dynamic organization.
Professional Experience
Administrative Assistant
ABC Company, Anytown USA
June 2018 – Present
- Manage office operations, including answering phones, scheduling appointments, and greeting clients.
- Provide administrative support to the CEO, including managing emails, drafting correspondence, and preparing reports.
- Coordinate events, including booking venues, arranging catering, and managing guest lists.
- Assist with HR functions, including onboarding new employees and maintaining employee records.
Administrative Assistant
XYZ Corporation, Anytown USA
January 2016 – May 2018
- Managed office operations, including answering phones, scheduling appointments, and greeting clients.
- Provided administrative support to the VP of Sales, including managing emails, drafting correspondence, and preparing reports.
- Coordinated travel arrangements for the sales team, including booking flights, hotels, and rental cars.
- Assisted with marketing functions, including managing social media accounts and preparing marketing materials.
Education
Bachelor of Arts in Business Administration
University of Anytown, Anytown USA
Graduated May 2015
This combination resume example showcases the candidate’s professional experience and education. The professional experience section highlights the candidate’s administrative assistant experience in two different companies, emphasizing their skills in managing office operations, providing administrative support, and coordinating events. The education section showcases the candidate’s Bachelor of Arts in Business Administration, which is relevant to the administrative assistant position. The summary section provides a brief overview of the candidate’s experience and skills, making it easy for potential employers to quickly assess their qualifications.
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The Do’s and Don’ts of Writing Administrative Assistant Resume
As an administrative assistant, your resume is the first impression that you make on potential employers. Therefore, it is essential to make sure that your resume is well-written and highlights your skills and experience. Here are some do’s and don’ts to keep in mind when writing your administrative assistant resume.
Do’s:
- Highlight your skills: Make sure to highlight your skills that are relevant to the administrative assistant job role. These skills may include communication, organization, time management, and attention to detail.
- Quantify your achievements: Use numbers to quantify your achievements. For example, if you managed a database, mention the number of records you managed.
- Use bullet points: Use bullet points to make your resume easy to read and scan. This will help the employer quickly identify your skills and experience.
- Include relevant experience: Make sure to include relevant experience, such as administrative support, customer service, and data entry.
- Proofread: Make sure to proofread your resume for spelling and grammar errors. These errors can make a bad impression on potential employers.
Don’ts:
- Include irrelevant information: Avoid including irrelevant information, such as your hobbies or personal interests. This information does not add value to your resume.
- Use a generic resume: Avoid using a generic resume. Tailor your resume to the specific job role and company that you are applying to.
- Use jargon: Avoid using jargon or technical terms that the employer may not understand. Use simple language that is easy to understand.
- Include negative information: Avoid including negative information, such as why you left your previous job. This information can be discussed during the interview process.
- Make it too long: Avoid making your resume too long. Keep it concise and to the point.
Conclusion
In conclusion, writing an administrative assistant resume can be challenging, but by following these do’s and don’ts, you can create a resume that highlights your skills and experience and makes a good impression on potential employers. Remember to tailor your resume to the specific job role and company that you are applying to and proofread it for errors. Good luck with your job search!