Office Manager Resume Writing Guide & Examples

Are you ready to take the next step in your career as an office manager? Whether you’re looking to transition into a new industry or climb the ladder within your current one, a well-crafted resume is essential to standing out from the competition. As an office manager, you are responsible for overseeing the daily operations of the office, managing budgets, and ensuring the smooth functioning of administrative tasks. In this article, we’ll provide you with expert guidance and examples to help you craft a winning office manager resume that showcases your skills and experience.

When it comes to writing an office manager resume, it’s important to tailor your document to the specific industry you are applying to. While the core responsibilities of an office manager are similar across industries, each sector has its unique requirements and preferences. For example, a legal office manager may need to showcase their knowledge of legal procedures and software, while a healthcare office manager may need to highlight their experience with medical billing and coding. In the following sections, we’ll dive into the key components of an office manager resume and provide industry-specific examples to help you stand out.

Table of Contents

How to Write a Office Manager Resume That Stands Out?

Your office manager resume should be a reflection of your skills, experience, and personality. It should showcase your ability to manage people and processes, while highlighting your attention to detail and problem-solving skills. Here are some tips to help you craft a resume that stands out:

Start with a strong summary statement that highlights your relevant experience and skills.
Use bullet points to organize your responsibilities and achievements in each role.
Quantify your achievements with numbers and statistics whenever possible.
Showcase your knowledge of relevant software and tools, such as Microsoft Office and QuickBooks.
Highlight your soft skills, such as communication, leadership, and adaptability.

What Recruiters Consider in Office Manager Resume?

When reviewing resumes for Office Manager positions, recruiters look for several key factors that can determine a candidate’s suitability for the role. These factors include:

Experience: Recruiters typically look for candidates with relevant experience in office management, including managing budgets, supervising staff, and coordinating office operations.
Education: While a degree is not always required for Office Manager positions, having a degree in business administration or a related field can be an advantage.
Skills: Recruiters look for candidates with strong organizational, communication, and problem-solving skills. Knowledge of computer software, such as Microsoft Office, is also important.
Personal qualities: Recruiters look for candidates who are reliable, detail-oriented, and able to work well under pressure. A positive attitude and strong work ethic are also highly valued.

Key Elements to Include in Your Office Manager Resume

When creating your Office Manager resume, it’s important to include key elements that will help you stand out to recruiters. These elements include:

Summary: A brief summary of your experience, skills, and qualifications that highlights your suitability for the position.
Experience: A detailed list of your relevant work experience, including your job title, dates of employment, and key responsibilities and achievements.
Education: A list of your education and any relevant certifications or training programs you have completed.
Skills: A list of your key skills, including both technical and soft skills, that are relevant to the Office Manager role.
Achievements: A section highlighting any notable achievements, such as cost savings or process improvements, that you have made in your previous roles.

By including these key elements in your Office Manager resume, you can demonstrate your qualifications and suitability for the role, and increase your chances of being selected for an interview.

Office Manager Resume Examples

In this article, we will provide guidance for creating an effective Office Manager resume. We will share four resume examples to help you showcase your skills and experience to potential employers.

Office Manager Chronological Resume Example – 1

John Smith
Office Manager
[email protected] | 555-555-5555 | CVello Town, USA
Summary:
Highly organized and detail-oriented Office Manager with over 5 years of experience managing administrative tasks and supporting executive staff. Skilled in managing budgets, coordinating meetings and events, and supervising staff. Proficient in Microsoft Office Suite and QuickBooks.
Experience:
Office Manager
ABC Company
January 2018 – Present
Manage daily office operations, including scheduling appointments, coordinating meetings, and ordering office supplies.
Supervise administrative staff and provide training and support as needed.
Prepare and manage budgets, including tracking expenses and reconciling accounts.
Coordinate travel arrangements and prepare itineraries for executive staff.
Assist with HR functions, including onboarding new employees and maintaining employee records.
Administrative Assistant
XYZ Corporation
June 2015 – December 2017
Provided administrative support to executive staff, including scheduling appointments, managing calendars, and preparing correspondence.
Assisted with event planning and coordination, including preparing materials and managing logistics.
Managed office supplies and equipment, including ordering and maintaining inventory.
Assisted with HR functions, including onboarding new employees and maintaining employee records.
Education:
Bachelor of Science in Business Administration
University of XYZ
Graduated May 2015

The chronological resume template is a great option for Office Managers with a solid work history. This format highlights your work experience and achievements in reverse chronological order, with your most recent job listed first. Use bullet points to describe your responsibilities and accomplishments in each role. Be sure to include any relevant certifications, training, or education.

Office Manager Chronological Resume Example – 2

John Doe
123 Main St. | CVello Town, USA | (555) 555-5555 | [email protected]
Summary:
Highly organized and detail-oriented Office Manager with over 5 years of experience in managing administrative tasks and staff. Proficient in Microsoft Office Suite and QuickBooks. Skilled in project management and budgeting. Proven ability to prioritize tasks and meet deadlines.
Work Experience:
Office Manager | ABC Company | CVello Town, USA | January 2018 – Present
Manage administrative tasks, including scheduling appointments, answering phones, and responding to emails.
Supervise a team of 5 administrative staff members, delegating tasks and providing training as needed.
Develop and implement office policies and procedures to improve efficiency and productivity.
Manage office budget, including purchasing office supplies and equipment.
Administrative Assistant | XYZ Company | CVello Town, USA | June 2015 – December 2017
Provided administrative support to the CEO and executive team, including scheduling meetings, arranging travel, and preparing reports.
Managed the front desk, greeting visitors and answering phones.
Assisted with HR tasks, including onboarding new employees and maintaining employee records.
Education:
Bachelor of Science in Business Administration | University of CVello | May 2015

The chronological resume template is ideal for Office Managers who have a consistent work history and want to highlight their experience in a clear and concise manner. This template lists your work experience in reverse chronological order, starting with your most recent position. It also includes a summary section at the top, which allows you to highlight your skills and qualifications. Use bullet points to describe your job duties and accomplishments, and be sure to include any relevant education or certifications. This template is easy to read and provides a comprehensive overview of your work history.

Office Manager Functional Resume Example – 1

John Doe
123 Main Street, CVello Town, USA | [email protected] | (123) 456-7890
Objective:
To obtain an Office Manager position at CVello, utilizing 5+ years of experience in managing administrative tasks and overseeing office operations.
Professional Experience:
Office Manager | ABC Company | CVello Town, USA | Jan 2018 – Present
Manage daily administrative tasks including scheduling, filing, and correspondence
Oversee office operations and ensure efficiency in workflow
Supervise and train administrative staff
Coordinate with vendors and contractors for office maintenance and repairs
Administrative Assistant | XYZ Corporation | CVello Town, USA | May 2015 – Dec 2017
Provided administrative support to department managers
Managed calendars and schedules for multiple executives
Coordinated travel arrangements and expense reports
Assisted with event planning and execution
Skills:
Proficient in Microsoft Office Suite
Excellent communication and interpersonal skills
Strong organizational and time management skills
Experience with project management and team leadership
Education:
Bachelor of Arts in Business Administration | University of XYZ | May 2015

This functional resume example showcases the applicant’s experience and skills relevant to the Office Manager position at CVello. The objective statement highlights the applicant’s goal and the professional experience section provides specific examples of their responsibilities and achievements in previous roles. The skills section highlights the applicant’s proficiency in relevant software and their soft skills. The education section provides information on their academic background. This resume template is ideal for applicants with relevant experience in office management and administration.

Office Manager Functional Resume Example – 2

Name: Jane Doe
Email: [email protected]
Location: CVello Town, USA
Summary:
Office Manager with 5+ years of experience in managing daily operations of a busy office. Skilled in overseeing administrative tasks, managing budgets, and coordinating events. Proficient in Microsoft Office Suite and QuickBooks.
Experience:
Office Manager, ABC Company
January 2018 – Present
– Manage day-to-day operations of the office, including scheduling appointments, answering phones, and responding to emails.
– Create and manage budgets for the office, including tracking expenses and reconciling accounts.
– Coordinate events and meetings, including booking venues, arranging catering, and managing guest lists.
Administrative Assistant, XYZ Company
June 2015 – December 2017
– Assisted in managing daily operations of the office, including answering phones, responding to emails, and scheduling appointments.
– Coordinated travel arrangements and expenses for executives.
– Managed office inventory and ordered supplies as needed.
Education:
Bachelor of Science in Business Administration, University of ABC
September 2011 – May 2015
– Graduated with honors
– Relevant coursework: Accounting, Marketing, Management
Skills:
– Microsoft Office Suite
– QuickBooks
– Budget Management
– Event Coordination
– Time Management
Certifications:
– Certified Office Manager, International Association of Administrative Professionals (IAAP)
– QuickBooks Certified User, Intuit

This functional resume example showcases the skills and experience of an Office Manager, highlighting their ability to manage daily operations, coordinate events, and manage budgets. The candidate’s relevant work experience and education are included, along with their skills and certifications. By using a functional resume format, the candidate is able to highlight their skills and accomplishments, rather than just their work history.

Office Manager Combination Resume Example – 1

Name: Jane Doe
Email: [email protected]
Location: CVello Town, USA
Summary: Experienced office manager with over 5 years of experience in managing administrative tasks and office operations. Proficient in Microsoft Office Suite and skilled in project management. Excellent communication and organizational skills with a proven track record of improving office efficiency.
Professional Experience:
Office Manager, XYZ Corporation, CVello Town, USA (2018-Present)
Manage day-to-day office operations and administrative tasks for a team of 20 employees
Create and implement office policies and procedures to improve efficiency and productivity
Coordinate with vendors and suppliers to ensure timely delivery of office supplies and equipment
Develop and manage budgets for office expenses
Provide support to senior management in project management and scheduling
Administrative Assistant, ABC Company, CVello Town, USA (2015-2018)
Managed front desk operations and provided administrative support to the executive team
Organized and scheduled meetings and appointments for senior management
Managed travel arrangements and expense reports for the executive team
Assisted in the preparation of presentations and reports
Education:
Bachelor’s Degree in Business Administration, XYZ University, CVello Town, USA (2015)

This combination resume example showcases Jane Doe’s experience and skills in managing office operations and administrative tasks. The summary section provides a brief overview of her experience and skills, while the professional experience section highlights her achievements in managing day-to-day office operations and providing administrative support to senior management. The education section shows her academic qualifications in business administration. This resume template is ideal for office managers with experience in managing administrative tasks and office operations.

Office Manager Combination Resume Example – 2

Full Name
Address: 123 Main Street, CVello Town, USA
Email: [email protected] | Phone: (123) 456-7890
Objective:
To obtain a challenging Office Manager position at ABC Company where my skills and experience can be utilized to their fullest potential.
Summary:
Over 5 years of experience in office management and administration
Proficient in Microsoft Office Suite and QuickBooks
Excellent communication and interpersonal skills
Strong organizational and time management skills
Professional Experience:
Office Manager – XYZ Corporation, CVello Town, USA
January 2018 – Present
Manage day-to-day operations of the office, including supervising administrative staff
Coordinate and schedule appointments, meetings, and travel arrangements for executives
Handle accounts payable and receivable, prepare financial reports, and manage budgets
Develop and implement office policies and procedures to improve efficiency and productivity
Administrative Assistant – LMN Industries, CVello Town, USA
June 2015 – December 2017
Provided administrative support to executives and staff, including managing calendars and scheduling appointments
Handled incoming and outgoing correspondence, including email and phone calls
Assisted with accounts payable and receivable, including preparing invoices and processing payments
Managed office supplies and equipment, including ordering and maintaining inventory
Education:
Bachelor of Science in Business Administration – University of ABC, CVello Town, USA
September 2011 – May 2015
Skills:
Proficient in Microsoft Office Suite and QuickBooks
Excellent communication and interpersonal skills
Strong organizational and time management skills
Ability to work independently and as part of a team

Our Office Manager combination resume example showcases the candidate’s skills and experience in office management and administration. The resume starts with a clear objective statement that highlights the candidate’s career goals. The summary section provides an overview of the candidate’s skills and experience, while the professional experience section details their work history and achievements. The education and skills sections round out the resume and highlight the candidate’s qualifications. This combination resume format is ideal for candidates who have a mix of skills and experience that are relevant to the position they are applying for.

The Do’s and Don’ts of Writing Office Manager Resume

When applying for an Office Manager position, your resume is your first impression, and it needs to be a good one. Follow these do’s and don’ts to create a standout resume that will catch the attention of hiring managers.

Do’s:

Highlight your experience: The Office Manager role is one that requires experience, so make sure to highlight your relevant experience in your resume.
Showcase your skills: As an Office Manager, you need a variety of skills, including organization, communication, and problem-solving. Make sure to showcase these skills in your resume.
Quantify your achievements: Use numbers and metrics to quantify your achievements in your previous roles. This will help demonstrate your impact and value to potential employers.
Include relevant certifications: If you have any relevant certifications, such as in project management or office administration, make sure to include them in your resume.

Don’ts:

Don’t include irrelevant information: Stick to relevant information about your experience, skills, and achievements. Avoid including personal information or hobbies that are not relevant to the job.
Don’t use generic language: Avoid using generic language and cliches in your resume. Use specific language that demonstrates your skills and experience.
Don’t use a one-size-fits-all approach: Tailor your resume to the specific job you’re applying for. Use keywords and phrases from the job description to demonstrate your fit for the role.
Don’t forget to proofread: Make sure to proofread your resume carefully for spelling and grammar errors. Ask a friend or family member to review it as well.

Conclusion

By following these do’s and don’ts, you can create a strong Office Manager resume that will help you stand out to potential employers. Remember to highlight your experience and skills, quantify your achievements, and tailor your resume to the specific job you’re applying for. With a well-crafted resume, you can increase your chances of landing your dream job as an Office Manager.